Data Privacy Notice


1.  Your personal data – what is it?

Personal data relates to a living individual who can be identified from that data.  Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation ( the “GDPR”).

2.  Who are we?

The Heart of Norfolk Benefice on behalf of the 13 Parishes which make up the Benefice is the data controller (contact details below).  This means it decides how your personal data is processed and for what purposes.

3.  How do we process your personal data?

The Heart of Norfolk Benefice complies with its obligations under the “GDPR” by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.

We use your personal data for the following:

  • To contact those for services, such as Weddings, Funerals, Baptisms and occasional services.
  • To administer the Electoral Roll
  • To inform members of news, events, activities and services throughout the Benefice.
  • To provide pastoral care.
  • To maintain our own accounts and records.

4.  What is the legal basis for processing your personal data?

  • Processing is necessary for the Heart of Norfolk Benefice to carry out its legal obligations and to pursue its legitimate interests.
  • Processing is carried out by a not-for-profit body with a political, philosophical, religious or trade union aim provided:-

°  the processing relates only to members or former members (or those who have regular contact with it in connections with those purposes); and

°  there is no disclosure to a third party without consent.

5.  Sharing your data

Your personal data will be treated as strictly confidential and will only be shared with other members of the Benefice in order to carry out a service to other Benefice members or for the purpose connected with the Benefice.  We will only share your data with third parties outside of the Benefice with your consent.

6.  How long do we keep your personal data?

We keep data in accordance with the guidance set out in the guide “Keep or Bin: Care of Your Parish Records” which is available from the Church of England website ( see footnote for link).

Specifically, we retain electoral roll data while it is still current; gift aid declarations and associated paperwork for up to 6 years after the calendar year to which they relate; and parish registers (baptisms, marriages, burials) permanently.

7.  Your rights and your personal data

Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:-

  • The right to request a copy of  your personal data which the Heart of Norfolk Benefice holds about you;
  • The right to request that the Heart of Norfolk Benefice corrects any personal data if it is found to be inaccurate or out of date;
  • The right to request your personal data is erased where it is no longer necessary for the Heart of Norfolk Benefice to retain such data;
  • The right to withdraw your consent to the processing at any time
  • The right to request that the data controller provide the data subject with his/her personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable).
  • The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
  • The right to object to the processing of personal data, (where applicable)
  • The right to lodge a complaint with the Information Commissioners Office.

8.  Further processing

If we wish to use your personal data for a new purpose, not covered by this Data Protection Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.

9.  Contact Details

To exercise all relevant rights, queries of complaints please in the first instance contact the Heart of Norfolk Benefice Administrator at The Rectory , 48 Holt Road, North Elmham 

You can contact the Information Commissioners Office on 0303 123 1113 or via email or at the information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF.

For further info on how long to keep Data information

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